City of Las Cruces, NM Deputy Finance Director in Las Cruces, New Mexico

Job Title:Deputy Finance Director

Closing Date/Time:Mon. 05/07/18 11:59 PM Mountain Time

Salary:$61,044.44 - $91,566.66 Annually

Job Type:Full-time Regular

Location:700 N. Main St., Las Cruces, New Mexico

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Nature of Work Benefits Supplemental Questions

Manages, directs, and supervises activities in the financial services department which include the accounting, accounts payable, and payroll sections. Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Work is performed in a standard office environment. Light physical demands; frequent use of a personal computer and standard office equipment.

Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.

FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET ALL MINIMUM QUALIFICATIONS

Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.

Full-Time; Regular; Exempt

Duties and Responsibilities:

  • Plans, develops, and implements effective accounting strategies, policies, and procedures to meet strategic planning initiatives and goals; supervises the development and implementation of financial management systems in various mediums and formats, including general ledger and other subsystems, to ensure effective operations and internal controls; evaluates and modifies established policies and procedures as necessary to improve services and efficiencies.

  • Maintains a thorough knowledge of Governmental Accounting Standards Board (GASB) regulations, audit requirements, federal and state grant compliance, fraud detection and prevention, internal controls, and operational efficiencies to keep current on relevant rules, regulations, and procedures.

  • Prepares and presents various regular and recurring reports to provide timely, accurate, and current information and analysis; applies professional judgment and advises management of situations or issues that deviate from expected results to recommend appropriate solutions or options; oversees the preparation of periodic financial statements and reports and ensures that external document submissions are accurate and timely.

  • Coordinates and manages the annual audit to ensure that accounts and records are compliant with Generally Accepted Accounting Principles (GAAP) and government regulations; directs the preparation of the Comprehensive Annual Financial Report (CAFR); compiles information and data for financial statements and reports to prepare the annual management discussion and analysis (MD&A) of the financial condition; communicates with the Office of the State Auditor to resolve audit/CAFR issues.

  • Meets regularly with staff to review work in progress, discuss and resolve administrative, workload, and technical issues, and prioritize and assign tasks and projects; evaluates and analyzes functions, resources, processes, and procedures to identify issues and recommend changes for improvement; interprets applicable rules and regulations to provide guidance in developing, implementing, and administering policies and procedures.

  • Manages staff through proper delegation and work supervision to provide appropriate levels of service and resources; coordinates and manages various projects, monitors work, evaluates performance, trains, counsels, coaches, and instructs employees to meet established goals and objectives; ensures staff adhere to established policies and procedures to remain compliant with local, state, and federal regulations.

  • Prepares and administers assigned budgets; establishes and maintains effective communication and coordination of accounting, disbursement, and payroll functions, processes, and procedures to ensure adherence to established policies and procedures; establishes standard operating procedures for assigned functions and sections; coordinates, attends, and participates in meetings to provide timely and accurate information, reports, and updates.

  • Monitors and evaluates the effectiveness of software applications works with the appropriate staff and/or vendor representative to identify issues and resolve areas of concern.

  • Oversees accounting and financial reporting for other agencies and organizations that the City of Las Cruces represents as the fiscal agent; coordinates the annual audit of these agencies to ensure that accounts and records are compliant with GAAP and applicable government regulations; oversees and reviews the monthly financial statements and periodic reports that are prepared for agency boards to ensure information is provided timely and accurately.

  • Maintains appropriate business relations with vendors, auditors, regulators, and various other outside agencies and groups to facilitate positive working relations; oversees and monitors payment to vendors, debt service on revenue and tax bonds, and loan payments to ensure compliance with state and local laws and timely and accurate processing.

  • Oversees and monitors payroll processing, direct deposits, Automated Clearing House (ACH) transactions, payroll taxes, garnishments, state and federal reporting to ensure timely, accurate processing and compliance with applicable laws, regulations, policies, and procedures

    Minimum Qualifications:

Bachelor's Degree in Accounting, Business or Public Administration or related field PLUS five (5) years of increasingly responsible accounting experience. Three (3) years of qualifying experience must be in an administrative role supervising staff. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.

Registration as a Certified Public Accountant, Certified Government Financial Manager, Certified Internal Auditor, or related certification may be preferred.

Knowledge, Skills, and Abilities:

Extensive knowledge of: principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the services provided; generally accepted accounting and auditing principles related to public sector financial administration; Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and Government Finance Officers Association (GFOA) standards, recommended practices and policies; Federal and state grant and special fund accounting regulations, procedures, and standards; principles and practices of administrative management, personnel rules, budgeting, strategic planning, and effective employee supervision; business and personal computers, and related software applications; City organization, operations, policies and procedures to effectively perform the required functions and duties of the position.

Ability to:perform a variety of duties and responsibilities timely and with accuracy to meet deadlines and to ensure achievement of goals and objectives; research and compile applicable information and maintain accurate records; analyze trends and statistical information to prepare and present accurate, timely, and reliable reports containing findings and/or recommendations; read, understand, interpret, and ensure compliance with a variety of standards, policies, procedures, rules, and regulations governing related activities, programs, and functions; communicate appropriately and effectively orally and in writing; firmly and impartially supervise, coach, counsel, mentor, lead, and direct the activities of assigned staff; use initiative and independent judgment within established procedural guidelines; respond timely and effectively to issues of concern; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public to appropriately address, resolve, prevent, or minimize issues and items of concern.

Skills in:analyzing issues, evaluating alternatives, and making logical recommendations based on findings to address concerns and/or make recommendations to improve programs, policies, processes, procedures, and methods; understanding and applying accounting standards, processes, procedures, and applicable rules and regulations; analyzing and interpreting financial documents and preparing financial reports; reading, interpreting, and communicating policies, regulations, and technical information; reviewing, preparing, evaluating, and verifying relevant records, reports, calculations, documentation, and presentations; maintaining complete and accurate records; effectively managing and leading staff, and delegating tasks; interpreting technical instructions and analyzing complex variables; operating a personal computer with installed generic and specialized software; assessing and prioritizing multiple tasks, projects, and demands to ensure achievement of goals and objectives.